OC committees and chairs
For committees who want to know whether records are complete, current and genuinely under OC control.
The independent rating for Occupied Building Intelligence
How intelligent is your building after occupation?
The Yadigs™ Rating gives Owners Corporations a clear 1 to 5 Star view of their Occupied Building Intelligence: the records, governance control, compliance history, defects knowledge, building systems information, maintenance evidence and handover logic needed to manage a residential building after people move in.
It is designed for committees who need facts before decisions, continuity through change and control over the knowledge that belongs to the Owners Corporation.
Yadigs™ comes from Australian slang for where you live: “ya digs”. The rating asks whether the intelligence behind that place is complete, current, usable and under committee control.
A practical first assessment of whether your occupied building is known, evidenced and committee-controlled.
The problem
Poor Occupied Building Intelligence quietly increases risk, cost and committee dependency.
Occupied Building Intelligence is the organised knowledge an Owners Corporation needs after handover: records, risks, systems, contracts, compliance history, defects, maintenance evidence and operational context. When it is missing, scattered or controlled by the wrong party, committees lose leverage, buildings lose continuity and safety obligations become harder to prove.
100%
lacked a complete set of maintenance documents
34%
showed misalignment between Occupancy Permit records and site conditions
18%
could not produce their AESMR on request
Source note: figures quoted from the Victorian Government Essential Safety Measures Survey. They are used here to illustrate records-risk patterns found in surveyed apartment buildings, not as a claim that every building has the same risk profile.
Who this is for
Built for committees who need facts before they spend more money.
Yadigs™ is most useful where the committee suspects the building intelligence is incomplete, trapped in someone else’s system, or not strong enough to support decisions about safety, maintenance, contracts and defects.
Buildings changing manager
For OCs that need to test whether building knowledge will survive a manager, caretaker or committee change.
Buildings with compliance uncertainty
For buildings where ESM, occupancy, fire, maintenance or contractor records are hard to produce on request.
Defects and major works buildings
For committees dealing with defect claims, remediation, warranties, project records or lifecycle risk.
What Occupied Building Intelligence examines
Six practical areas. Each one tests whether the committee is in control of its occupied building knowledge.
The rating does not reward pretty folders. It measures whether an Owners Corporation can find, understand, rely on and control the intelligence needed to govern its occupied building.
Governance records
Are the legal, meeting and committee records complete, accessible and held under OC authority - not locked inside a manager’s system?
Contracts and procurement
Does the committee know what it has signed, what it is paying for, when agreements expire and who holds the originals?
Compliance and safety history
Can the OC produce its Essential Safety Measures records, occupancy documents and inspection history on request?
Building systems knowledge
Are plant, equipment, warranties, service records and access information documented in a way the committee can actually use?
Defects and lifecycle history
Are defect claims, remediation work, project records and long-term lifecycle risks traceable across ownership and committee changes?
Continuity and handover
If the manager changed tomorrow, could the committee keep running? Is building knowledge held by the OC, or held by whoever is currently paid to manage it?
The rating framework
Five clear levels. One practical path to control.
The Yadigs™ Rating helps committees see where they are now, what is missing and what needs to happen next to create a mature Occupied Building Intelligence environment.
High risk
1 Star - Document Dump
Records exist, but are scattered, duplicated, poorly named or not properly committee-controlled.
Basic
2 Stars - Basic Records
Core OC records exist, but building systems, contracts, compliance history and project records are incomplete or hard to trace.
Committee Ready
3 Stars - Committee Ready
Structured folders, legal and governance records, contracts, meeting records and basic compliance records are under committee control.
Operationally controlled
4 Stars - Operationally Controlled
Building systems folders, provider records, registers, project history, defect records and clear document-control rules are in place.
Lifecycle Ready
5 Stars - Lifecycle Ready
A mature Occupied Building Intelligence environment with live registers, lifecycle visibility, incident tracking, handover protocols and a suitable repository under OC control.
Why it matters
The benefit is not tidy files. The benefit is better decisions.
Occupied Building Intelligence helps committees reduce dependency on any one manager, protect evidence, improve procurement, support insurance conversations, plan capital works, preserve warranty and defect history and make handover cleaner when people or providers change.
For committees
Clearer control over records, contracts, compliance evidence, building systems and priorities.
For owners and buyers
A simple signal that the building is understood, rated and not relying on memory or guesswork.
For the sector
A pathway towards consistent building ratings and national repository expectations without pretending one consultant needs to build every platform.
Methodology and limits
Strong enough to be useful. Clear enough not to overclaim.
The Yadigs™ Rating assesses records, evidence, access, control and governance readiness. It does not confirm that a building is compliant, defect-free or safe in every respect.
How scoring works
Each record is scored by evidence quality and control level: not sighted, incomplete, sighted but not OC-controlled, OC-controlled, or current and verified.
What it does not replace
The rating does not replace advice from lawyers, building surveyors, fire engineers, ESM specialists, insurers or other qualified specialists.
When to renew
Renew annually, or earlier after a manager change, major works, defect remediation, insurance claim or significant compliance event.
How it works
From scattered records to committee control.
- ReviewWe inspect the current records environment, folder structure, access rights and known gaps.
- RateWe apply the Yadigs™ framework and identify the current star level.
- ResetWhere needed, we rebuild the records environment into a usable committee-ready structure.
- ControlRegisters, naming rules, handover protocols and renewal logic are put in place.
- RenewAn annual review confirms whether the rating remains current and reliable.
What you receive
A rating is only useful if it tells the committee what to do next.
The first commercial step is a Records Health Check. It gives the OC a practical evidence base, not a vague opinion.
Star rating and score summary
A 1 to 5 Star outcome with scoring across governance records, contracts, compliance, systems knowledge, defects and handover.
Priority gaps
A plain-English list of the records, registers or control failures that most affect safety, continuity, procurement and governance.
Evidence notes
Clear notes on what was sighted, where it was held, who controls it and whether the OC can access it independently.
Improvement pathway
A practical pathway towards records reset, repository requirements and governance or lifecycle controls where required.
Folder and register direction
Recommended folder structure, register templates and document-control rules to move records back under committee authority.
Limitations note
A clear statement that the rating is not a statutory compliance sign-off, legal opinion, fire engineering review or insurance advice.
Services and pricing
Start with a records health check. Build towards repository control and lifecycle readiness.
Each engagement is scoped to the building. Smaller OCs may need a basic reset. Larger or higher-risk buildings may need repository requirements, stronger contract controls and specialist platform support.
1. Find the risk
Records Health Check$1,500–$3,500
Independent review of current records, gaps, risks and committee control.
Independent Yadigs™ Rating Assessment$1,500–$4,000
Independent star outcome and rating note based on evidence sighted, records control and the Yadigs™ framework.
2. Regain control
Records Reset$4,500–$12,000
Rebuild the records environment into a usable committee-ready structure.
Repository Requirements + Records Control Plan$6,000–$15,000
Define the folders, registers, access rules and handover logic a central repository or specialist platform must support.
3. Maintain confidence
Governance + Lifecycle Controls$12,000+
A deeper controls framework for complex buildings, long-term assets, repository use and continuity planning.
Annual Rating Renewal$750–$2,500
Annual review to confirm the rating remains current and reliable.
Badge / Public Register Licence$250–$1,000/year
Licence to display the Yadigs™ badge and appear on the public register.
Why the Anytime FM Group
A practical group model, not a one-person records tidy-up.
Yadigs™ is one of the products offered by the Anytime FM Group, a professional association of independent specialists in the built environment
Participating specialists are members of the Facilities Management Association of Australia, bringing substantial practical experience to building records, governance, safety, maintenance and lifecycle questions.
The Yadigs™ Rating is designed to combine governance discipline with practical built-environment knowledge, so committees can understand whether their building records genuinely support safety, continuity, procurement, maintenance and long-term asset stewardship.
Records held by a strata manager are not the same as records controlled by the committee. The Yadigs™ Rating is independent of any manager, caretaker or contractor - because the conflict of interest is the point.
✓ One product within the Anytime FM Group professional association
✓ Asset management, RICS, building surveying, ESM and fire safety documentation capability
✓ More than 100 years of collective built-environment experience
✓ Practical records, governance, maintenance and lifecycle focus
✓ Designed for OC committees, building managers and professional advisers
✓ Built around control, continuity, safety and asset stewardship
The group model
Governance clarity backed by technical depth.
Yadigs™ is not intended to replace existing managers, contractors or consultants. It gives the Owners Corporation a clearer view of what knowledge exists, what is missing, who controls it and what needs to be brought under committee authority.
Governance and education
Committee control, records authority, procurement clarity, manager handover, meeting records, contract visibility and practical owner education.
Technical and lifecycle verification
Maintenance plans, asset registers, building systems knowledge, compliance traceability, defects history and lifecycle risk visibility.
Specialist network
Access to contractor and expert input where the rating identifies deeper questions in fire, hydraulic, mechanical, electrical, façade, waterproofing or operational systems.
Book a Records Health Check
Start with the cleanest first step.
Book a short Records Health Check discussion. We will identify the building size, current records environment, known compliance issues and the most suitable first step.